5 Strategies for Efficient Viewpoint Inventory Management in Construction


The success of construction projects relies mainly on contractors. Managing inventory is a crucial part of their everyday job. It might be surprising, but many contractors still use manual inventory methods in 2023! Consequently, these methods waste their physical resources and time. Now the question is- how to upgrade these methods? 

Organized inventory is necessary to avoid costly expenses and maintain quality products. This post will give contractors effective strategies for managing viewpoint inventory management for their businesses.

Role of Viewpoint Inventory Management in Construction 

Construction businesses need to check their inventory to ensure their operations run smoothly. Viewpoint inventory management helps with that by providing real-time visibility of the materials to avoid delays due to shortages. With Viewpoint, contractors can easily manage equipment servicing, inventory counts, product location, job assignments, and more. Barcode scanning and integration with Viewpoint Vista or Spectrum replace manual methods. The system also assists in compliance, risk management, and maintaining quality standards.

Challenges in Construction Inventory Management

  • Unstable Project Requirements: Construction projects often evolve, leading to changes in material requirements and specifications. 
  • Supply Chain Troubles: Delays or disruptions in the supply chain can lead to shortages or excess inventory. 
  • Communication Problems: Poor communication between project stakeholders can result in better inventory data management. 
  • Space Issues: Limited on-site storage space necessitates strategic inventory handling to avoid congestion and delays. 
  • Outdated Inventory: Construction materials can become outdated due to design changes or project delays.

Strategies for Efficient Viewpoint Inventory Management

  • Technology Integration

Using modern tech can make managing viewpoints in construction way easier. Integrating advanced software and tools can improve visibility, communication, and control.

  • Construction Management Software (CMS): Centralizing project data through CMS can help you track real-time inventory levels, order statuses, and material usage. This makes communication easier, and all stakeholders can access the latest information.
  • RFID Technology: RFID tech is fantastic. It helps you keep track of stuff using electronic tags. You can see where everything is and what’s happening in real time, so you don’t mess up, and everything stays under control.
  • Building Information Modeling (BIM): BIM helps different people working on a project work together by making a digital version. Combined with inventory management systems, BIM ensures that the materials needed match the project’s current design. This helps ensure having enough or too little of the materials required.        
  • Demand Analysis

Sometimes, businesses often stock products that are outside demand. It would help if you had a good idea of demand prediction to avoid these situations. You can follow measures such as: 

  • Historical Data Analysis: Previous project data helps find patterns or trends. It also gives a fair idea of what materials you will need for future projects. 
  • Collaboration with Suppliers: A healthy and positive partnership with your suppliers ensures your supply chain is maintained timely. Effective communication with the suppliers ensures that everything meets the project’s needs.
  • Scenario Planning: When construction managers do scenario planning, they can prepare for unexpected stuff that might affect their project. This allows them to organize any backup plans. 
  • Supply Chain Optimization

Managing inventory effectively is directly connected to optimizing the supply chain. It’s imperative to make moving materials from suppliers to construction sites as smooth as possible. This helps to reduce delays and ensure having enough inventory.

Vendor Managed Inventory (VMI): Suppliers keep an eye on the inventory and restock it at the construction sites using a VMI system. This way, they work with the construction teams to ensure that materials are always in stock. This takes the load off the construction teams and helps them to focus on their work.

Multi-Sourcing Strategies: It’s risky to depend on just one supplier. You can try multi-sourcing strategies to diversify the supply chain. That way, if one source fails, it will have a manageable impact. This approach makes things more flexible and ensures a steady supply of materials.

  • On-Site Storage and Handling

Ensuring your storage areas and material handling processes are well-organized is crucial for preventing delays, damage, and congestion. It doesn’t just keep things running smoothly but also lowers the risk of inventory-related problems.

  • Inventory Segmentation: Sorting materials by type, size, and how often they’re used makes it easier to track them. When you segment the materials correctly, it’s simpler to see when you need to order more or when you have too much of something.
  • Material Handling Equipment: Getting the right equipment for handling materials like forklifts or conveyor systems can significantly affect how fast and smooth things go at a worksite. Using this gear means less physical labor, less risk of damage, and more speed when shifting materials around.
  • Progress Monitoring

Managing construction projects needs rigorous monitoring. You have to check your inventory levels to see how the project is going and be on the watch for any possible issues. 

Key Performance Indicators (KPIs): Setting up key performance indicators (KPIs) that track inventory turnover rates, order fulfillment times, and the accuracy of demand forecasts can help you measure how well your business manages its inventory.

Real-Time Analytics: Construction teams can track inventory and project progress using real-time analytics tools. Quickly accessing this data allows decision-makers to fix problems and adjust their inventory management strategy based on the results they see.

Continuous Improvement: Improvement makes results more better. Regularly assess your tasks and try to improve your negative points. Look for new ways to keep your inventory in top position. 


Viewpoint inventory management is a big deal for contractors who want to optimize inventory control, cut costs, and streamline operations. Considering a professional software provider to fulfill these requirements is a wise investment. Their expertise and customizable inventory solutions speed up your inventory processing and minimize the risk of losses.