4 Important Steps to a Successful Office 365 Migration

As a cloud-based platform, Office 365 provides multiple advantages over on-premises solutions, from improved control and access to enhanced scalability, easier collaboration, and unlimited storage. Security is also greatly enhanced with cloud-based solutions, with automatic updates and security patches applied in real-time to prevent intrusions and data loss. Microsoft Teams help you get work done—with others and on your own—wherever you are. As long as you can connect to the internet, you can easily access the files on Virtual Desktop whenever you require.

There are many advantages to using Office 365, especially if your organization is invested in the wider Microsoft ecosystem. Office 365 is a robust collection of online tools, from simple email and word processing applications to projecting planning, office presentation, and team collaboration software. Email is how the business communicates. Take these important steps to make sure your migration to Office 365 is successful:

  1. Plan, plan, and plan some more.

When your employees can’t communicate with each other, or customers, business is at a standstill. It’s crucial not to rush into an Office 365 migration but to take time to carefully plan it. Assess your existing environment and identify all users, public folders, mailboxes, and other relevant assets. That helps you determine the scope of your o365 migration. Also recognize potential challenges, such as bandwidth and budget. Then spend time estimating the measures you can take to overcome those challenges.

Your plan should also minimize the impact on users. Migrate associated groups together, and time migrations so any disruptions will have a minor impact on business functions. Don’t forget about shared mailboxes.

  1. Clean up before you migrate.

It’s better to correct existing problems in your accounts before you migrate rather than allow them to create problems during migration. Take time to identify unneeded accounts and mailboxes and remove them rather than include them in the migration. In addition, make sure users all have proper versions of Outlook with any patches required and that all platforms will be able to connect to Office 365.

  1. Execute migration fast and successfully.

Although the goal should be to migrate fast, it’s a good idea to have a pilot before the wide rollout. Use automation to minimize errors and speed up the Office 365 Migration process.

Network bandwidth has a powerful impact on migration speed. You may be able to effectively acquire some bandwidth by scheduling data migration during a low-usage time of day.

You can even make your migration faster by migrating only the data you need, rather than migrating everything. In addition to recognizing unused accounts that don’t need to be migrated at all, consider deferring the migration of older data that’s rarely accessed so that recent, critical data isn’t impacted.

  1. Plan for failure as well as success.

All of your plans are intended to help your o365 migration succeed. Nevertheless, it’s essential to have a plan in case there are unexpected problems and things go badly. Know how to back out users and restore their email service on your existing system. Part of your premigration testing should include testing this retrieval process. Achieving a successful Office 365 migration needs a lot of planning and skill in execution.


Migrate your data with the help of Apps4Rent to make sure your migration succeeds. As a Microsoft Partner, their experienced, certified professionals help businesses in Chicago and Schaumburg successfully make the transition to Office 365. Apart from that Apps4Rent even provide Cloud PC Services and helps their customers 24/7/365 which makes them ideal partners to select for the service.