“A goal without a plan is just a wish.”― Antoine de Saint-Exupéry. A specified schedule for every activity is necessary, especially for professionals like teachers. Educational institutes like schools and colleges can function adequately because they have set timetables for every activity. From performing the morning assembly to ringing the recess bell everything in schools is done according to the timetable made.
Traditionally, the administrators make the timetable after discussing it with every teacher, they make a rough sketch on paper then type it on the computer and print it out. This whole process requires a lot of concentration, and time and demands accuracy. However, even after putting so much effort, schools face the problems like time clashes, unnecessary length lectures or fewer subject lectures.
That’s why to avoid any issues related to the timetable, timetable management systems are being used by the schools nowadays. The timetable management system is a module of the school management system that’s used to create and distribute the daily timetable to teachers, administrators and students. A school management system is an online software used by schools to manage their day-to-day operations and the timetable management system is one of its modules, whose sole purpose is to create accurate timetables according to schools’ needs.
The timetable management system has several benefits, we are going to discuss some of them, to inform you why your organisation should start using it from today.
Automatic Timetable Creation: The best benefit of using the timetable management system is that now teachers and administrators do not have to put any extra effort, time or resources to create an accurate timetable. If you are a teacher or administrator then you may know how complex it can be to create a timetable for each class, there are several things like sections, grades, subjects and streams to keep in mind while creating a timetable. All this requires lots of time and concentration from the administrator or teacher; however, if you use a timetable management system, you can create a timetable automatically. The administrators just have to enter their data(subject, lecture period, faculty etc.) into the system and the software will automatically generate it, without any hassle.
Automatic Distribution: Just creating the timetable is not the end deal, to make it work, it needs to be implemented for that timetable needs to be distributed. Circulating a timetable is also a task in itself. Traditionally when a timetable is created, the administrators get it printed on paper, and hundreds of copies get printed to distribute to teachers and students. It costs a lot to the schools as there is printing cost, electricity cost and paper cost too, but using timetable management systems can cut costs. The timetable management system creates a timetable and sends it to the mail ids of the teacher and students, and posts it on the school websites too.
Accurate Timetable: Accuracy is an essential factor when creating timetables, if there is any mistake in the timetable, it can create confusion and mishaps. Although administrators and teachers try to avoid errors while creating timetables, it still can happen sometimes. However, if a timetable management system is used, an accurate timetable can be constructed for the school.
Edit And Alert: It often happens in schools that a teacher has to take emergency leave due to health issues or any other reasons. In such a case, the studies of students can get hampered and lead to learning gaps; to avoid these circumstances schools assign the class of absent teachers to substitute teachers. All this needs to be mentioned in the timetable and informed to other teachers and students. With the help of timetable management system administrators can edit the timetable, and send the updated timetable to other teachers and students, giving them real-time information.
Ease For New Students: New admission students need support during their initial stage, by informing them and providing them with every necessary information school can help them adapt. Having timetable information is one such thing, with the help of a timetable management system new students will get their timetables, as soon as their data gets fed into the admission management software
